How we use your personal data
Purpose | Data processed | Lawful basis for processing | Retention period |
Providing and managing your company’s account. |
| Legitimate interests. | For duration of the period we work with you plus 12 months. |
Providing and managing your access to our website. |
| Legitimate interests. | For duration of the period we work with you plus 12 months. |
Responding to your queries. |
| Legitimate interests. | Completion of enquiry plus 12 months. |
Supplying our Investment Network services to you. |
| Contract performance. | For duration of the period we work with you plus 12 months. |
Undertaking due diligence (including AML checks) for the purpose of showcase events or investment by the Fund. |
| Legal obligation. | Up to 7 years from last submission. |
Investment in your company by the Oxford Innovation EIS Growth Fund (“our Fund”). |
| Legitimate interests. | If we invest, we will retain information for the duration of our investment in your company plus 12 months. If, following due diligence, we do not invest, we will retain your data for a period of 12 months. |
Sending information about our services that may be of interest to you. |
| Legitimate interests. | Three years from when you last expressed interest in our services. |
Analysing your use of our website to improve user experience. |
| Legitimate interests. | Per Google Analytics data retention terms |
We require your personal data for the purposes listed above (excluding analysing your use of our website). If you do not provide the required information and if the information is not supplied to us by a third-party then we are unable to meet any of the above listed purposes for you.
Data sharing
To meet the Purposes stated above, we share your personal data with:
- Oxford Innovation Space and Oxford Innovation Advice for the purpose of contacting you about services relevant to your company
- SQW Group Ltd and its subsidiaries for the purpose of providing support services to Oxford Innovation Finance
- Third-party service providers, including payment processing, search engine facilities, advertising, and marketing
- Investment Network members and Sponsors as part of key information provided at Showcase events
- Investment Committee members for the purpose of carrying out pre-investment due diligence
We may compile statistics about the use of our website including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data that can be used to identify you.
Your personal data may have been shared with us by the following organisations:
Data type | Source |
| Oxford Science Enterprises |
| Oxford University Innovation |
| Oxford Innovation Services Limited (known as 'Oxford Innovation Advice', sister company of Oxford Innovation Finance) |
| Oxford Innovation Limited (known as 'Oxford Innovation Space', parent company of Oxford Innovation Finance) |
Transferring personal data overseas
For us to perform the normal functions of our company and in providing you with services and information, some of your personal data will be transferred overseas. We have the following safeguards in place to protect your data:
International organisation | Safeguards in place to protect your personal data | How you can obtain a copy of the safeguards |
Eventbrite, USA | Standard Contractual Clauses | Eventbrite data protection |
Mailchimp, USA | Standard Contractual Clauses | Mailchimp data protection details |